Editing Details for a Meeting

You can edit the details (such as start time and date, duration, and description) for meetings that you have not yet promoted to the Scheduled state. If the meeting has already scheduled or started you must demote it to the Create state if you want to edit details. When you promote it again, notifications are sent to the meeting attendees to inform them of the changes you have made. You can only edit meetings that you own.

Before you begin: View the Properties page for the meeting. See Meeting Properties Page. If the
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Editing Meetings

  1. If you see a Demote button (if the meeting has started), click it. The Demote button is replaced with a Demote for Edit button.

  2. If you see a Demote for Edit button (if the meeting has been scheduled), click it. The Demote for Edit button is replaced with an Edit Meeting button.

  3. From the page Actions menu or toolbar, click Edit Meeting.



  4. Edit any of these details:

    Field Name Description
    Type The type of meeting. If your company defined specific types of meetings, such as Board Meeting or Press Conference, click to change the type of meeting.

    If you choose a type other than Meeting, any additional attributes your company defined will also show in addition to the attributes listed here.
    Subject The name all attendees will see for the meeting.
    Meeting Location Describe where the meeting will be held. This could be the name of a building, conference room number or name. You could also enter "con call" if the meeting will be held over the phone.
    Context The name of the item, such as an issue or workspace, that the meeting is associated with. If you edit a meeting from an item's Meeting category, that item shows here. Otherwise, click to change the context for the meeting.
    Description Describe the purpose of the meeting. You can provide a brief description of the agenda, presenters, or items attendees should have available during the meeting. The description is included in the notification that is sent to meeting attendees.
    Meeting Date Click to choose a date for the meeting.
    Start Time Choose the time you want the meeting to start for your local time zone. When attendees are notified of the meeting, the meeting start time is converted to their local time.
    Duration in Minutes Enter the estimated time that the meeting will last in minutes. For web meetings, if the duration exceeds the duration that your company has agreed to with the Web meeting provider, you will receive an error message and you need to lower the duration.
    Conference Call Number For online meetings, type the telephone number that meeting participants will call to join the meeting.
    Conference Call Access Code For online meetings, type the code that meeting participants must enter in order to join the meeting, similar to a password.
    Online Meeting Provider Type the name of the Web-based meeting integration group (if an online meeting).
    Online Meeting Instructions Type details of steps that meeting participants must follow to join the meeting. If a URL link is included, you can click the link to open your default Web browser and access the Web page of the meeting provider.
    State The current lifecycle state of the meeting; cannot be edited. Use the Promote or Demote actions on the Properties page to change the meeting's state.

  5. Click Done.