Meeting Properties Page

The Properties page for a meeting displays lets you access the details of the meeting (such as scheduling and attendees).

To access this page:


  1. Locate the needed meeting. See Editing Meetings.
  2. Click the name of the meeting.

This topic defines these items:

Fields



Field Name Description
Type The type of object: Meeting. Your organization may have defined other types of meetings.
Meeting Type The specific type of meeting. Your organization may have defined other types of meetings; if not or if no subtype is selected, None shows here.
Subject The name given to the meeting by the meeting creator.
Meeting Location The specific room or area of the building where the meeting will be held if the meeting is not an online meeting.
Context The ENOVIA item the meeting is associated with, such as a workspace.
Description The description entered by the meeting creator.
Host The person who called the meeting.
Meeting Date The date the meeting starts.
Start Time The time the meeting starts. The time is converted to your local time, even if the meeting host and/or other attendees are in a different time zone.
Duration in Minutes The number of minutes the meeting is scheduled to last.
Conference Call Number For online meetings, the telephone number meeting participants will call to join the meeting.
Conference Call Access Code For online meetings, the code meeting participants must enter in order to join the online meeting, similar to a password.
Online Meeting Provider Web-based meeting integration group.
Online Meeting Instructions Details of steps that meeting participants must follow to join the meeting. If a URL link is included, you can click the link to open your default Web browser and access the Web page of the meeting provider.
State
  • Create. The meeting has been created, but the person who created it is still working on its definition. Attendees have not been notified.
  • Scheduled. The meeting attendees have been notified of the meeting.
  • In Progress. The meeting is currently taking place.
  • Complete. The meeting host has closed the meeting.

Actions Menu or Page Toolbar

This table describes the available actions. The available actions depend on the current state of the meeting.

Action Description For details, see:
Send Invitations Shows in the Scheduled state: sends emails to the Attendees with the meeting details. --
Demote for Edit Demotes the meeting from the Scheduled to the Create state. Meetings must be in the Create state to be edited. --
Edit Meeting Edits the properties listed. Only the meeting host can edit this information. The meeting must be in the Create state. Editing Details for a Meeting
Update Invitations Promotes the meeting to the Scheduled state after previously being demoted to the Create State. Sends email with the new meeting details to the Attendees. --
Start Meeting Promotes the meeting from the Scheduled to the In Progress state. --
Complete Meeting Promotes the meeting to the Complete state. --
Demote Demotes a meeting to its prior lifecycle state. To edit a meeting, it must be in the Create state. --

Categories Menu

Category Description For details, see:

Agenda Items

Lists the topics to be discussed at the meeting.

Agenda Items Page

Attachments

Lists the documents attached to the meeting.

Attachments Page for a Meeting

Attendee

Lists the attendees for the meeting, and allows the meeting host to add or remove attendees.

Attendees Page for a Meeting

Decisions

Lists decisions to be made or made at the meeting.

Meetings Page

History

Shows a log of all the actions that have occurred for the meeting.

 History Category

Lifecycle

Shows the lifecycle for the meeting.

 Viewing an Object's Lifecycle