Classified Items List

Classified items are documents, parts, features, products or other types of objects classified at any level of a class hierarchy.

You must have the Library User role to view or work with classes.

To access this page:


  1. View the list of classes or subclasses in a general or part library. See Library Classes and Subclasses Lists.
  2. Click the Name of a class from the list.

    You can also open this page by clicking Categories > Classified Items from the page toolbar.

This page defines these items:

Columns for Classified Items



Column Name Description
Name Name of the classified item. This column contains highlighted links. Click on any name in this column to view the Properties page for the item.
Status Shows an icon if the document is controlled by a retention record or retention hold.
  • In a retention record:

    • Active or Scheduled retention record; the retention date lists the date the document can be purged

    • Available for purging; the retention date has passed
    • Purged
  • In a retention hold:

    Active state

  • Document in both a retention record and a retention hold:

    Document covered by both a retention record and a retention hold
Rev The revision number or code.
Type The type or subtype of the classified item.
Description Details about the classified item.
State The current state of the classified item in its lifecycle.


Opens the properties page for the classified item in a new window.

Actions for Classified Items

Depending on the type of items and your assigned roles, you could see a subset of these options.

Action Description For details, see:
Create New > Document or Create New > Generic Document Creates a new document. Creating a New Document in the Common Components User's Guide
Create New Part Creates a new part. Creating a Part
Add Existing Adds an existing item to the list. You can add a generic document, document, or part. Searching in Navigation Mode
Remove Removes the selected classified items from this class; click OK to confirm. --
Delete Deletes the selected classified items from the database; click OK to confirm. --
Download Downloads any files checked into the object. Uses the file system's download dialog that allows you to open or save the files. --
Checkout Checks out (locks) and downloads files checked into the object. Uses the file system's download dialog that allows you to open or save the files. --
Subscribe Subscribes to the selected objects. If you select more than one object, all objects must be the same type. Opens the event list for the specific type. Subscribing to Events in the Common Components User's Guide
Request Download Access Requests temporary access privileges, if you do not currently have access to a document. Creating an Access Request
Search Within Locates an object stored within the selected class. Searching Within a Library or Folder
Create Issue Creates an issue for the selected item. Creating a New Issue in the Common Components User's Guide